The Notary will confirm your ID and then take a scan or make a certified copy for recording purposes. In British Columbia, this includes a government-issued photo identification plus another document that has the client’s signature. Verification of identityĪ Notary requires identification from anyone who is signing the document. As part of the process, there are steps to follow to ensure its validity. What are the Steps of Notarizing a Document?Ī Notary Public is an official who verifies the identities of those who are signing the document, witnesses the signature of the document, and marks it with a “seal”. If you're ever unsure, don't hesitate to contact us. These are just a few examples on what documents need to be notarized. Mortgage Documents: When purchasing, transferring or selling property, there are some mortgage documents which may need to be notarized before they are accepted.However you may need documents notarized when applying for a new passport. Passport Application Documents: Renewing a passport usually doesn't require notarization.Certified Copy (or Copies) of Documents: You may need medical records or transcripts to be notarized.Legal Affidavits: This is a sworn statement that can be used in a court of law.Employment Contracts: Terms, conditions, duties and compensation amounts can be notarized in employment contracts when starting some new positions.Commercial Leases: Sometimes, the owner of a building wants your documents notarized before you rent a large commercial building.Articles of Incorporation: If you start a new company, these documents are to be notarized prior to sending these documents to a legal governing body.A few common examples of what documents need to be notarized are the following: As stated above, it's vital that you have a Notary witness you signature and verify your identity to ensure your documents legally stand. You may have been advised before by your family to notarize a particular set of documents. Normally, you would need to fill out the details of the document, but DO NOT sign it until you bring it in and have a Notary in our office witness your signature! What Documents Need To be Notarized? However, most of the notarizations are sworn statements or declarations that need to be signed “before” or “in front of” the Notary. After comparing the original with the copy and making sure that they are the same, we would stamp that document, certifying that this is “true certified copy of the original document”. If you require a notarized or certified copy of an original document, you will need to bring the original and a copy of that document (or we can make a copy for you). If you need a notarization, first you need to ask yourself “which of the above-categories your document fits in”? Witnessing Sworn statements, Declarations, and other various Forms. Certifying True Copies of Original Documents andĢ. While there are millions of forms and documents that require to be notarized, basically there are 2 major Categories of Notarizations:ġ. Above all, the process ensures that a notarized document is real, that the signature is valid, and that the signer has been identified and is acting with their own will and intention.‍ How many Types of Notarizations are out there?

These documents may be relating to a private matter or related to the Provincial Government of British Columbia, the federal government of Canada, or even international matter. Notarization is a fraud-deterrent process that helps to ensure a document is authentic and ultimately can be trusted. When you submit insurance loss declarations or prepare various declarations or sworn statements for court, for example, there is a step in the process that requires a number of documents to be witnesses by a Notary (or “notarized”). What does it mean to “notarize” a document?

Notarized letter